Job Details

Director, Administrative and Business Services
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Position Number: 5759531
Location: Long Beach, CA
Position Type: Business and Financial Management

Director, Administrative and Business Services

Salary: $158,238.00 - $215,601.00 Annually
Job Type: Full Time
Job Number: 25-024
Closing: 11/18/2024 4:00 PM Pacific
Location: Both Liberal Arts Campus & Pacific Coast Campus, CA
Department: Administrative Services

Description

Director, Administrative and Business Services
OPEN RECRUITMENT
6-MONTH ELIGIBILITY LIST
11 STEPS - RANGE 15 / MANAGEMENT TEAM
$158,238.00 - $215,601 ANNUALLY
CURRENT VACANCY: 100%, 12 MONTHS
SCHEDULE: Monday - Friday 8am-5pm

While performing the duties of this job, the Director will be required to conduct business and/or travel outside of regular business hours, which include evenings and/or weekends, as needed.

*Applications will only be accepted from November 12, 2024, at 8 am, to November 18, 2024, at 4 pm.* Closing Date is November 18, 2024.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Applications that fail to include all necessary documents will be considered incomplete and will be rejected.

*For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification.

*A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly relate to the job you are seeking) in order for your application and supplemental application to be considered. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

The Administrative & Business Services Department of the Long Beach Community College District is seeking highly qualified individuals for a current opportunity as a Director, Administrative and Business Services! This individual will be responsible for managing and integrating a program of broad, comprehensive administrative and business services for the District, including Districtwide procurement including public works procurement, the development, release, and management of the Request for Proposal/Quote (RFP/Q) and public works bid processes, district-wide legal coordination and management, contracts management, preparation and assembly of the consent agenda for monthly Board meetings, provides advice and counsel to reduce and mitigate risk/liability exposure and ensure District compliance with federal and state regulations, mail and reprographics services, and auxiliary services (bookstore, food service, and other operations).

We are looking for someone who has obtained a bachelor's degree in business administration, public administration, legal studies or a closely related field; and six (6) years of increasingly responsible experience within the fields of business administration, purchasing, public agency contract administration or other related field, with two (2) of those years serving in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in an academic institution or public agency is preferred.

The successful candidate will need to:

be adaptable and flexible
be a creative problem solver
exhibit exceptional customer service skills, business communication, project management, and organizational skills
have the ability to build rapport with internal and external stakeholders across the District and lead a diverse team

Desirable Qualifications:

A BA, MBA, MA, or doctorate degree in business, finance or related field, or a juris doctorate
Experience in a community college district and/or public agency
Experience handling legal matters such as claims, complaints (EEOC, OCR)
Experience overseeing Auxiliary services (bookstore, food services, vending services, running public meetings following the Brown Act, etc.)
Experience with large bond and construction services
Legal acumen

If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!

AT-A-GLANCE POSITION INFORMATION

Type of position: Full time
Position Status: Permanent
Schedule: The position is Monday - Friday 8am-5pm. Though, while performing the duties of this job, the Director will be required to conduct business and/or travel outside of regular business hours, which include evenings and/or weekends, as needed.
Location: Will support both campuses, but could be located at either the Liberal Arts Campus (LAC) or Trades, Technology, and Trades, Technology, and Community Learning Campus (TTC), formerly known as the Pacific Coast Campus (PCC)
Salary: Range MGMT 15 $158,238.00 - $215,601 Annually
Eligibility list: Will be valid for 6 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications
Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.
Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

For further information on the position or application process, please contact the recruiter at 562-938-4802.

ABOUT LONG BEACH CITY COLLEGE:
Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 34,798 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 53% are Hispanic/Latinx, 14% are White, 13% are African American, 11% are Asian & Filipino, 8% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities. For more information on our college demographics please click here: https://www.lbcc.edu/pod/lbcc-college-facts.

Long Beach City College is committed to empowering our students to become active, ethical participants in their learning, as well as in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities.

Please check out the LBCC mission and values and other strategic initiatives below to learn more.

Duties

GENERAL PURPOSE
Under policy direction, plans, organizes, integrates and directs the District's purchasing, contracts, public works procurement, public works claims administration, legal claims and correspondence management, and auxiliary 501(c)(3) business operations and activities. Directs and manages District-wide support services including purchasing, public works procurement, contracts administration, mail and reprographics services and auxiliary business services. Provides professional assistance and support to District management and the Board of Trustees on purchasing, contracting, auxiliary business services and other policy and planning matters and performs related duties as assigned. Works directly with District-retained attorneys on legal matters related to third-party claims. Preparation and assembly of the consent agenda for the District's monthly board meetings.

For the full position description, please click here Director, Administrative and Business Services

Qualifications

MINIMUM QUALIFICATIONS FOR THIS POSITION:
Education, Training and Experience:
Bachelor's degree in business administration, public administration, legal studies or a closely related field; and six (6) years of increasingly responsible experience within the fields of business administration, purchasing, public agency contract administration or other related field, with two (2) of those years serving in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in an academic institution or public agency is preferred.

Desirable Qualifications:

A BA, MBA, MA, or doctorate degree in business, finance or related field, or a juris doctorate
Experience in a community college district and/or public agency
Experience handling legal matters such as claims, complaints (EEOC, OCR)
Experience overseeing Auxiliary services (bookstore, food services, vending services, running public meetings following the Brown Act, etc.)
Experience with large bond and construction services
Legal acumen

Licenses; Certificates; Special Requirements:
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy.

Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

Additional Information

APPLICATION AND SELECTION PROCESS:
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:

Submit a completed online application through NEOGOV that reflects how and why you are a highly qualified applicant. All portions of the application must be entirely filled out to be considered for this position. **A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly relate to the job you are seeking) in order for your application and supplemental application to be considered. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.**

If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience and/or education substitutions, please make sure to attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to be considered for this position.

If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.

Selection Process:
The following examination segments are pass/fail and may be utilized during the selection process:

screening of the applicant's training, background, and experience: Tentatively scheduled to be completed on or about November 19, 2024
scored evaluation of responses on a supplemental application/ subject matter expert (SME) review. *** Please answer each question thoroughly as they will be read and scored by SMEs*** Tentatively scheduled from Thursday, November 21, 2024 and to be completed by 9am, on Monday, November 25, 2024
in-person or online qualifications appraisal oral examination: Tentatively scheduled to be held between Tuesday, December 3,2024 and Thursday, December 5, 2024, at the latest
Final interviews: Tentatively scheduled to be held on or about Friday, December 13, 2024, for a tentative hire date of January 2, 2025

Test parts are determined by the size and competitiveness of the candidate pool. **A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly relate to the job you are seeking) in order for your application and supplemental application to be considered. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.**

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***

During the recruitment process, LBCCD uses e-mail to contact or notify all applicants with important information. During the recruitment process, we encourage applicants to check their email account frequently. Please add"@lbcc.edu" and "@governmentjobs.com" to your Safe Senders List and/or Address Book to reduce the chance of messages from the Personnel Commission being delivered to Spam or Junk Mail. Questions? Please call (562) 938-4802.

DISABILITY ACCOMMODATIONS
Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling (562) 938-4372 or the recruiter at (562) 938-4802.

THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.

Transfer Requests for current LBCC Employees:
District employees may request to transfer by completing the Transfer Request Form (Download PDF reader) (Download PDF reader)

Ancestral Land Acknowledgement
Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.

To apply, visit https://www.schooljobs.com/careers/lbcc/jobs/4708764/director-administrative-and-business-services