Job Details

Assistant Director - Finance and Operations
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Position Number: 5845818
Location: Lubbock, TX
Position Type: Business - Finance

Assistant Director - Finance and Operations
Lubbock
39557BR
Geosciences

Position Description
Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

Major/Essential Functions

Executive Support and Strategic Planning: Serve as a core member of the executive administrative team, contributing to departmental management and strategic planning initiatives
Financial Administration: Oversee departmental finances, including annual budget preparation, monthly account reconciliation, and expense management. Manage P-card and travel card reconciliations, purchase orders, budget revisions, and other financial reporting functions (Chrome River, TechBuy, etc.).
Travel and Expense Management: Prepare travel pre-approvals and expense reports for faculty, staff, and students. Supervise arranging travel accommodation and reservation
Position Management: Coordinate all job searches, particularly faculty searches in BrassRing and Knexa systems from requisition to ePAF preparation and submission. Will be responsible for record keeping and documentation.
Data and Performance Reporting: Produce monthly and annual reports detailing financial performance, accomplishments, providing insights into continuous improvement and planning.
Event Planning and Coordination: Assist the department chair with event logistics, from planning to execution, to enhance community and departmental engagement.
Staff Supervision: Provide leadership to administrative support staff, including an IT Technician and an Assistant, ensure effective operations and productivity.

Required Qualifications
Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

Bachelor's degree in business administration, finance, or a related field (master's preferred).
5 years in experience in administrative or financial management, preferably in a higher education setting.
Proficiency in Texas Tech Systems (TechBuy, COGNOS, etc.), travel systems (Chrome River), and office productivity tools.
Strong leadership and supervisory skills.
Excellent organizational, communication, and problem-solving abilities.

Minimum Hire Rate
4000

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.