Job Details

Assistant Academic Director
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Position Number: 5860096
Location: Washington, DC
Position Type: Human Resources

Assistant Academic Director

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

General Information:

Assistant Academic Directors (AADs) are a resource for high school students, Mentors, and the Academic Director (AD). AADs can change gears quickly and troubleshoot problems independently to implement and oversee the day-to-day logistics of their programs. The AAD is an administrative support position for the AD and Program Management Team that requires an academic professional who is reliable, responsible, flexible, and able to work under pressure in a fast-paced environment. AADs must also possess the ability to supervise a team of Mentors throughout the summer.

Summer College Immersion Program:

The Summer College Immersion Program (SCIP) is a scholarship program for high school students from partner schools in the Kipp and Cristo Rey networks across the country to come and join us at Georgetown for 3 weeks to get a taste of the college experience. The program is a mix of lectures about the college experience, sample classes, off-site visits, and team building. The AAD starts in the spring to assist with Program Development, such as organizing travel for the students, assisting with welcome materials and pre- and post-program student travel, and prepping the final project.

Responsibilities:

Program Development

Completing training and independent research to understand the program, schedule, and content
Assisting in the final planning stages of the program with the AD and Program Management Team
Providing high-level administrative and programmatic support to the AD and Program Management Team

Executing administrative tasks and special projects as assigned by program leadership
Attending meetings with the AD and Program Management Team
Working with the Summer and Special Programs Team to prepare welcome materials, pre- and post-program student travel, and conduct pre-program student communication

Program Implementation

Attending and overseeing all program activities, including but not limited to lectures, guest speakers, discussions, and off-site visits
Overseeing the maintenance of daily and event attendance records, preparing daily reports, and reporting to appropriate parties
Providing classroom support and leading check-ins, discussion sections, and/or reflections as needed
Preparing, managing, and distributing course materials
May be asked to implement the instructional continuity plan and lead academic programming in the event of the absence of the AD
Building community and belonging amongst the students and staff

Student Affairs

Supervising and ensuring the safety of all students
Ensuring students are aware of and engaged in daily activities
Filling out incident reports and reporting unsafe, inappropriate, or concerning behavior, student conduct issues, and emergencies to appropriate parties for resolution
Creating a safe and supportive academic environment for students
Working collaboratively with residential staff to create an inclusive and welcoming environment
Providing support to students dealing with personal concerns (e.g. stress, homesickness, relationship difficulty) that may detract from their academic experiences
Providing support to students facing insecurity, unfamiliarity, and other challenges associated with adjusting to college learning and a diverse university campus
Connecting students with on campus resources, as appropriate

Training and Supervision

Leading daily briefing meetings with the Mentors
Training and supervising mentors for daily tasks, such as attendance and leading discussions
Enforcing University policies, procedures, and regulations for students and staff
Establishing appropriate boundaries with students in compliance with the University's Protection of Minors Policy
Ensuring staff are establishing appropriate boundaries with students in compliance with the University's Protection of Minors Policy

Other duties as assigned.

Schedule:

Pre-Program Work | March 3, 2025
Training Part I (Online) | May 19, 2025
Training Part II | June 2 - 6, 2025
Summer College Immersion Program in Session | June 29 - July 18, 2025

Terms:

The SCIP AAD are designated for the spring and summer 2025 term with dates of employment from March 3 to August 9, 2025. AADs will be assigned to work programs for all or portion(s) of this period.
The SCIP AAD will work approximately 10-20 hours a week before the first program launches.
The SCIP AAD will work approximately 40-60 hours per week while the programs run.
Some overtime, evening, and weekend commitments may be required once programs begin.
AADs will not exceed 20 overtime hours per week.
AADs are full-time and precluded from having simultaneous obligations during the designated time commitment.
Employment with the University is at will and may be terminated by AADs or the University at any time without notice or cause. Employment with the University should not be considered as an implied or explicit guarantee of employment or as a personal contract.
Failure to meet the standards and expectations of the University, the School of Continuing Studies, and the Office of Summer and Special Programs may result in termination. AADs forfeit any provided university housing and meal plan once terminated.

Compensation:

Compensation is $17.95 per hour for up to 40 hours per week.
University housing will be provided in the summer term.
A meal plan will be provided in the summer term.
Boxed meals will be provided when off-site visits overlap with breakfast, lunch, and/or dinner.

Requirements and Qualifications:

Current or graduating undergraduate, graduate student, or recently graduated
Supervisory and/or leadership experience
Proficiency in MS Office, Google Suite, and Zoom

Preferred Qualifications:

Current or graduating GU student
SCIP Alumnus
Experience working in an educational setting
Experience working with faculty
Experience working with high school students
Institutional knowledge of Georgetown University
Knowledge or experience relating to an Academy subject matter is a plus

How to Apply

Please review the information and steps below carefully - only applicants who have completed both applicable steps will be considered. For more information, review our hiring website or if you have any questions, email scsspecialprograms@georgetown.edu.

Student Applicants (current Georgetown University student)

Submit your application through Workday. Please use this link: JR20009 https://www.myworkday.com/georgetown/d/inst/15$158872/9925$36051.htmld

Upload Resume and Cover Letter. Instructions will be noted in job posting.

Fill out the Summer Staff Questionnaire form. A link to this form can be found directly in the job posting, or using this link: Summer Staff Questionnaire

External Applicants

Submit your application through Workday. Please use this link: [Please skip this step for now; we will follow up with you soon.]

Upload Resume and Cover Letter. Instructions will be noted in job posting.

Fill out the Summer Staff Questionnaire form. A link to this form can be found directly in the job posting, or using this link: Summer Staff Questionnaire

Qualified applicants will be invited for an interview in February. A criminal background check of selected candidates is required.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Assistant-Academic-Director_JR20036